Customer support specialist with focus on supply chain - German (Ghent)

Type of Vancancy
Option permanent contract


The purpose of the Customer Service Representative is to maximize customer satisfaction and revenue by meeting supplier/customer needs and expectations with regards to contract execution & order fulfillment. This position handles all biodiesel truck and train flows from the Frankfurt biodiesel plant to customers.

The Customer Service Representative : • Is primary point of contact for the supplier/customer for all aspects related to contracts nomination and deliveries inbound/outbound • (domestic and/or intra EU cross border flows) • Collaborates with suppliers/customers and internal parties to ensure maximum customer satisfaction and value • Is specialist in Customer Service topics including contracts The customer service responsibilities start with the receipt of the medium term planning, followed by contract scheduling and nomination after which the process is handed over to the execution team. The customer service team also handles after care such as complaint management, customer performance metrics, inputs on customer account plans.

Principal Accountabilities

20% Accountability : process development, planning & execution • manages and optimizes the contract position • Manages the nomination of inbound and outbound counterparty obligations Accountability : Customer interaction/business partnership : 

45% Primary point of contact for the supplier/customer for all aspects related to nomination, contract execution & order fulfillment • Monitor order patterns, anticipating demand & scheduling and pro-actively inform suppliers/customers about contract balances and related information. • Good understanding of supplier/customer requirements & consequences of deviating from supplier/customer requests. • Work with suppliers/customers , commercial & planning, logistics & execution to ensure the supplier/customer’s delivery requirements can be met whilst maintaining an efficient and effective supply chain. • Pro-actively inform suppliers/customers of down time of our facilities, delays with deliveries etc; monitor situation pro-actively to minimize impact for the customer. • re-schedule or re-route deliveries; balance the needs of the supplier/customer with the needs of the business/SC. • Acts as a main point of contact for suppliers/customers for all customer related queries, including problem solving. 

20% Collaborates with customers and internal parties to ensure maximum customer satisfaction and value • Be the key point of contact (internal & external) for supplier/customer complaints. Process complaints within the relevant systems (SFDC)and ensure resolution towards the supplier/customer within the given business rules. • Understand the supplier/customer requirements, needs and expectations and relays newly obtained information back to the internal organization as appropriate. 

15% Accountability Systems/data management, reporting & analysis • Timely and efficient supplier/customer nomination/order processing into the business systems in accordance with business rules. • Maintain and update systems and relationships that supports accurate supplier/customer demand/delivery forecast as well as other database within the business • Run reports on behalf of CS when required.


• Fluent level of English and excellent German language (additional regional language is a plus) • University degree or equivalent or relevant experience • 1 - 2 years of relevant work experience in Supply Chain/Customer Services or relevant customer facing experience • Experience in a process driven environment a plus • Understanding on the customers needs based segmentation • Understanding of implications of all relevant internal processes and procedures on stakeholders (logistics, planning, execution) • Positive, open minded, energized Preferred Qualifications: • Influencing skills • Relationship builder • Attention to details • Excellent listener • High level of Integrity, Courage and Conviction • Calm • Good time management skills to deal with multiple priorities • Adaptable • Commercial awareness • Strong relationship builder • Pro-active and creative in problem solving • Encourage teamwork • Willingless to learn • Strong team player • Pursue and reinforce collaboration • Strong communication / influencing / motivation skills

What we offer

We will provide a fast paced stimulating international environment, which will stretch your abilities and channel your talents. We also offer competitive salary and benefits combined with outstanding career development opportunities. This is the chance to join a dynamic team and to contribute to the smooth running of an international business. Contract: full time permanent contract, function located in Ghent.

More info? Contact us

Secretary Plus International Talents
+32 (0)2 289 63 80