As our PA/Support Officer you will work closely with senior managerial or directorial staff to provide administrative support.
1. Personal Assistant to our CEO:
? Organizing, maintaining calendars and making appointments;
? Acting as a first point of contact: dealing with correspondence and phone calls
? Booking and arranging travel, transport and accommodation;
? Implementing and maintaining procedures
? Producing documents, briefing papers, reports and presentations;
? Organizing meetings and ensuring the manager is well prepared for meetings;
2. Administrative Assistant to our Approval and Compliance Manager:
? Certifications follow-up and repository management.
3. Managing office day-to-day:
The main responsibilities of the Support Officer with regards to the management of the office are:
? Office and Stock Management : You are in charge of our supplies management, i.e. ranging from office equipment and print cartridges to cookies and drinks. Our offices are cleaned by a professional cleaning company on a daily basis. However, you make sure that our office area looks clean and tidy at all moments during the day.
? Meeting preparation : Colleagues can rely on you to welcome their visitors, offer them a drink, order sandwiches when applicable and make the meeting room tidy again after the meeting.
? Management of a Legal Repository : Contracts and Non-Disclosure Agreements (NDA) are centrally kept in a legal repository. The Support Officer is the master of this repository. He/she scans/copies contracts and stores them in the repository and updates and maintains it.
? Events Organization: From time to time we organize (marketing or customer) events. Our Support Officer is in that case our “master of ceremonies” organizing and overseeing all aspects of the event logistics.