Executive Assistant with German for international company in Waterloo



The Executive Assistant provides high-end support to the Vice President Controlling, Supply Chain & IT and his team. He/She anticipates their needs and proactively brings key concerns to their attention.
You will act as a time manager in a fast-paced, ever-changing global environment and you will think 'out of the box' to solve potential conflicts/issues

  • You will ensure the Vice President is fully prepared for his meetings/appointments;
  • You will manage his Calendar, handle E-mail and correspondence on a daily basis, plan and coordinate meetings/events incl. logistics and meeting documentation; conference calls/videoconference; Executive Management Meetings;
  • You will interact with senior levels of management and assistants, both inside and outside the company;
  • Furthermore, you will prioritize your workload and deal with personal matters with a high level of discretion and confidentiality;
  • You will be responsible for travel organization incl. visa requirements, expense reporting, and tax information; 
  • Additionally, you are responsible for day-to-day office management, administration filing, PM/C intranet (incl. monthly update of PM org. charts) and will take care of the team rooms on PM portal and/or SharePoint (structure, contents, access rights);
  • You will as well support PM project coordination: CoS and CoF processes, organization of mandatory meetings, documentation and electronic archiving (Audit E, Col);
  • Moreover, you will be the central contact for PM IT coordination for Waterloo;
  • You will be responsible for personnel matters, announcements and organization charts. 


  • You have 5-10 years of job experience at an executive level;
  • You are multilingual: fluent in English and German, French and/or Dutch are a plus;
  • You have excellent communication skills (written and oral) and experience in scheduling & coordinating travel arrangements;
  • You have strong skills in MS Office applications (Word, Excel, PowerPoint) and Outlook;
  • You know how to organize and coordinate your work; aside from your flexibility to deal with a heavy workload and to prioritize;
  • You are able to work independently with low supervision, within a confidential, discrete and mature mindset;
  • Cultural awareness is part of your personality;
  • Your working style is defined by teamwork and excellent presentation skills. 

What we offer

You will be joining a challenging work environment and a committed team. 
Our client offers competitive compensation including attractive benefits as well as excellent career opportunities in an international company. 

More info? Contact us

Secretary Plus International Talents