Experienced Management Assistant with fluent English and French

Type of Vancancy
Outsourcing Solutions


The Management Assistant will handle all administrative issues for the legal entity and effectively coordinate with both external as well as internal parties. Contribute to the creation of an optimal environment and assist two General Managers in order to facilitate their focused contribution .

 • Manage the agendas, including organization of meetings and other events, travel arrangements, reception of visitors … • Ensure the proper functioning of the office, including office material, facility management, mail delivery • Be central entry point and support the team in coordinating any relevant matter (e.g. Legal, HR, Purchasing, Facility Management, IT support) with internal and external Business Partners  • Manage efficiently documentation and filing including management of the internal legal database, internal documents, communication, internal control assessment, … • Support on any HR related subjects (hiring and on-boarding of new staff, training etc.) • Manage Intranet Web Site (Design, News, KPI’s publications, org. chart, …) • Assist internal/external meetings, communication and reporting and especially Power Point presentations, meeting minutes, mails, reporting … • Support the GM’s for follow-up of the department budget • Manage Purchase Requisitions, PO’s, invoices (checking, pre-approving, follow-up if needed, entering into relevant system etc.)


- You posess a Bachelor's degree (bac + 3) Minimum
- At least 5 years of proven experience as personnel management assistant in an international environment supported by strong references 
- Basic knowledge in finance related topics is an asset
- Knowledge of systems / SAP & proven experience with Office tools (word; excel, power point)
- Languages: fluent in English and French; any further language is a plus
- Ability to work independently
- Stress resilient, rigor, reliability & discretion.

What we offer

You will receive a 1 year contract to begin with to be extended to a permanent position budget permitting, a very attractive salary package plus benefits.
You will be work in very attractive offices with an international team in the heart of Brussels next to public transport.

More info? Contact us

Secretary Plus International Talents
+32 (0)2 289 63 80