CORPORATE HOUSEKEEPING FOR AN INTERNATIONAL NON-PROFIT ASSOCIATION
Setting up bi-weekly conference calls, circulating the agenda and drafting summary notes.
Assisting in organising the annual assembly meetings and executive committee meetings.
Coordinating the organisation of the annual event/symposium from A to Z including list of guests, invitations, programme, brochures, venue, accommodation, transportation, etc.
Maintaining and updating the website, monitoring the Twitter and email accounts.
Updating the EU transparency register once a year and liaising with members for agreement.
Monitoring the bank accounts and coordinating payments and billing on behalf of the organisation; liaising with the accountant for the preparation of the annual accounts; assisting with the preparation of an overview of the spending and an estimation of specific costs.
Assisting with any additional queries.
Coordinating the monthly billing process for the Antitrust group in collaboration with the accounts department.
Ensuring bills are prepared in accordance with client agreements, firm's processes and billing partner instructions.
Dealing with various ad-hoc queries, time transfers and write-off requests.
Participating in partner/fee earner billing meetings and following up.