[Title]

Legal Secretary with focus on billing/Corporate housekeeping Antitrust Practice

Location
IXELLES
Type of Vacancy
Permanent contract
Reference
1158452_EN

Description

CORPORATE HOUSEKEEPING FOR AN INTERNATIONAL NON-PROFIT ASSOCIATION

Setting up bi-weekly conference calls, circulating the agenda and drafting summary notes.
Assisting in organising the annual assembly meetings and executive committee meetings.
Coordinating the organisation of the annual event/symposium from A to Z including list of guests, invitations, programme, brochures, venue, accommodation, transportation, etc.
Maintaining and updating the website, monitoring the Twitter and email accounts.
Updating the EU transparency register once a year and liaising with members for agreement.
Monitoring the bank accounts and coordinating payments and billing on behalf of the organisation; liaising with the accountant for the preparation of the annual accounts; assisting with the preparation of an overview of the spending and an estimation of specific costs.
Assisting with any additional queries.

BILLING

Coordinating the monthly billing process for the Antitrust group in collaboration with the accounts department.
Ensuring bills are prepared in accordance with client agreements, firm's processes and billing partner instructions.
Dealing with various ad-hoc queries, time transfers and write-off requests.
Participating in partner/fee earner billing meetings and following up.

Requirements

You have an excellent command of English, knowledge of Dutch and French is an asset.
You have a sound knowledge of Excel and Word Demonstrating technical knowledge and expertise of a global professional services practice management system (Keystone, Elite or SAP) is an asset.
You demonstrate excellent organisational skills, with an aptitude to understand new concepts quickly.
You have a flexible working approach and the confidence to communicate, both written and verbally, with people at all levels.
You are motivated by client satisfaction and strive to exceed the expectations of the clients.

What we offer

You will receive a permanent contract from day one with amazing extra legal benefits.

More info? Contact us

Reference
1158452_EN
[office_name]
Secretary Plus International Talents
[office_street]
Tervurenlaan
[office_house_number]
270
[office_zip_code]
1150
[office_city]
SINT-PIETERS-WOLUWE
[office_phones]
+32 (0)2 289 63 80