Office Assistant (m/f) for International company in Brussels

Type of Vancancy
Option permanent contract


Our client is actively seeking to recruit an Office Assistant. The successful candidate will be responsible for the reception and administrative support. This will be a one year contract with the possibility of an extension. The startdate is 02/01/2018.

Your function :

- Daily reception;

- Answering telephone calls and forward to appropriate parties;

- Receive guests in a professional manner;

- Responsible for daily mail distribution/organize mail deliveries;

- Coordinate the practical organization and ordering of all office supplies;

- Coordinate the maintenance of office equipment;

- Responsible for contact with office suppliers, hotels, conference buildings etc…;

- Organize logistics for yearly meetings, workshops and events;

- Preparation and coordination on site for any internal and external meetings for the different departments;

- Make travel arrangements and update the database for all departments;

- Follow up on financial purchase orders, invoices and specific contracts;

- Report to Finance, HR & Administration Director.


- You have a professional degree or equivalent qualification and work experience in Belgium;

- Languages: Fluent French and English, knowledge of Dutch is a pluspunt;

- Proficient in Microsoft Word, Office, Excel, Outlook;

- You must have great customer service skills and able to follow up on different tasks from different departments;

- You are always willing to help where necessary with a smile;

- Able to work independently and complete tasks with minimal supervision;

- Excellent interpersonal and organizational skills.

What we offer

Our client offers a salary in accordance with your capacities and experience with additional extralegal benefits. Your working hours are daily from 09h00 – 18h00. This will be a one year contract with the possibility of an extension. The startdate is 02/01/2018.

More info? Contact us

Secretary Plus Brussels
+32 (0)2 289 06 90