Office Assistant part-time in Center Brussels



The Office Assistant position is a combination of traditional “Reception desk” role (30%) and administrative support (70%). You will be working in binome with a second Office colleague.


  • Your prepare interview rooms;
  • You welcome guests (candidates and clients) and guide them to the interview room;
  • You manage the incoming calls;
  • You’re in charge for setting up Skype, Facetime or video conference interviews;
  • You’re responsible for the office supplies, soft drinks, coffee;
  • You fill in the daily schedule in a Word document;
  • You’re in charge for post, packages, collecting and distributing daily mail;
  • You order and prepare lunches (setting and cleaning up tables);
  • You manage the smooth functioning of office environment;
  • You support projects teams by creating and updating candidates and client profiles in the CRM/Database;
  • You support / back up the PA on administrative tasks (agenda, meeting and travel arrangements);
  • You answer by email to applicants;
  • You support mailing and follow-up of invitations of marketing events.


Success in the position as Office Assistant will require a person who:

  • Has a Bachelor degree;
  • Should be fluent in English, Dutch and a good knowledge of French;
  • Has experience with computer work, experience in working with CRM/database is an advantage;
  • Can communicate and interact effectively with clients and candidates at all levels;
  • Is able to maintain confidential information and has the ability to field phone calls with professionalism, tact, common sense and persistency;
  • Wants to be part of a team, willing to assist colleagues when asked;
  • Has a pleasant, well rounded, mature personality, with an absolute drive towards professionalism and client satisfaction.

What we offer

Our client offers you:

  • A 28h contract of 4/5;
  • An alternating work schedule;
  • You start with an interim contact of a few months and then receive a fixed contract;
  • An interesting salary package;
  • You work in a open space office with a lot of social contacts.

More info? Contact us

Secretary Plus Brussels