Program Operations Assistant with excellent English

Type of Vancancy
Option permanent contract


The Business Operations Associate provides general support services to the Business Operations Department. They assist in the preparation of materials and logistics for leadership programs, including printing, maintaining inventory, and ordering supplies.  

Prepares all required program materials and equipment and ensures all requests are fulfilled on time in a quality manner.
Assists with coordinators mail merge, nametags, and other internal printing needs.
Processes the participant evaluation forms for each program.
Ensures that the Prep Room, Archive Room, and Delivery Room are organized and that minimum stock levels are maintained.  
Notifies the Inventory and Procurement Associate when material needs to be ordered.
Creates Sales Orders and Credit Returns to remove and add stock to the Inventory.
Maintains stock of experiential activities and tracks their usage. Orders and builds new activities upon request.
Updates and maintains the Business Operations Associate training manual and best practices documentation.
Completes other tasks as assigned by Manager.


High School Education required.  
Fluent in English. Knowledge of other languages is a plus.
Working knowledge of computers and MS Office.
Excellent grammar, vocabulary, and proofreading skills.
Ability to use professional judgment during decision-making circumstances.
Takes initiative and seeks information.
Strong communication skills, both by phone, written, and face-to-face.
Good organizational skills, with the ability to work independently.
Ability to prioritize and complete requests from various program-related staff members with minimal supervision.
Effective interpersonal skills for group and multi-level organizational interaction.
Strong skills in dealing with discretionary and confidential information.
Ability to work under pressure.
Strong detail orientation necessary.
Ability to interact and function effectively in team environment.
Physical Demands – must be able to lift boxes up to 20 kg.
Previous multicultural working experience is a plus.

What we offer

This is a full time position, the client is ofering a 6 months temporary contract with intend to offer permanent position after initial period in the area of Woluwe.
This is a very dinamic and multicultural team.

More info? Contact us

Secretary Plus International Talents
+32 (0)2 289 63 80