Organize the administrative start-up of new projects (using various software tools, both in Microsoft Office and in specific software applications).
Ensure the final preparation, sending and history tracking of technical documents to the client; according to the contractual agreements.
Ensure the follow-up of changes in the engineering documentation and timely sending to client and suppliers.
Tracking of client’s comments on the sent technical documents.
Assist Project Managers with pricing and quoting activities.
Ensure the final preparation, sending and history tracking of Purchase Orders (and their applicable documents) to the various suppliers.
Communicate daily with the internal departments in order to address project related issues.
Assist the Project Manager with the organization of project related travels. Communicate with the dedicated travel agency for flight and hotel arrangements as well as follow-up of VISA requests.
At the final stage of the project create the Operating and Maintenance Manual: contact suppliers, retrieve the applicable supplier documentation and combine it together with the SPX engineering documents into the Operation and Maintenance Manual for client.
Additional duties might include coordinating subcontracts, administering change orders and invoices as well as performing administrative support for the Project Management Department.
At time, coordinate and undertake document translation as required by the project(s)
More generally to support the Reporting Manager in achieving improved performance of the department according to the targets it has set.