Project & meeting Coordinator for small Association

Type of Vancancy
Permanent contract


You will work closely together with the Secretary General and Administrative Assistant/Office Manager in a small team of 3 people.

You will start by handling simpler issues and grow into more complex and technical issues.


meetings (Project groups, committees, seminars, conference…)
Preparation, attendance, and follow-up: agenda, presentations, documents, reports, together with the two other staff members.
Presentation of reports at meetings
Drafting of meeting reports for members and summaries for newsletter
Represent ETSA and members at external meetings.

Project management and coordination
Coordinate projects with external consultants and members (planning, budget, timeline, deliverables…)
Coordinate communication of project deliverables (via members)

Summarise and promote results of studies and meetings
Draft communication summaries and position papers on technical issues and EU legislation
Edit monthly newsletter, in coordination with two colleagues
Prepare contents of public website and Members’ Area


Excellent English-language writing skills (mother tongue level or equivalent)
Good analytical and summarising skills
Knowledge of European affairs and project management is an asset
Motivation to work in a small team
Strong IT skills (website, Outlook, PPT etc.)
University degree (law, economics, politics) or equivalent
Excellent team player who is looking to work as part of a strong, pleasant, supportive team!

What we offer

This is the chance to work in a small Brussels based association where you will work in a small team of 3 people.  You will play a key role in the smooth running of the office activities and be warmly welcomed in the close team!  You will have the chance to learn and to be challenged, making it a very interesting and varied role.

For them the team fit is key and they place a lot of importance on motivation at work and on motivating people at work!  Flexible working hours are available and the function can be full time or part-time.

More info? Contact us

Secretary Plus International Talents
+32 (0)2 289 63 80