Temp-Administration and Accounting Assistant - English and Spanish

Type of Vancancy
Long temporary mission


Assist the Manager administration and accounting with the office management. Assist the Commercial department and provide adequate support in order to allow the business to flow smoothly. Handle the documents for Letters of Credit.                                    

Office Assistance

Telephone assistance for all departments.
Management of supplies.
Sending of post via mail or courier.
Handle documents regarding visas.
Follow-up of office contracts (partly).
Follow-up of commercial trips (travel weekly schedule, e-mail to insurance company, invoices…).
Sending bank statements, invoices and follow up of office accontancy in SAP.

Commercial Tasks
Liaising with the clients and following up their orders, queries and specific needs.
Support the Commercial manager with the administrative tasks
Introduction and follow-up of the sales and purchase orders in SAP.
Issuing of pro forma invoices.
Creation and management of contracts in SAP.
Request and follow-up credit lines in SAP system.
Administration and follow-up of the sales forecast in SAP.
Creation and modification of clients in the Master Data.
Creating monthly pricing tables in SAP.
Follow-up of pending and overdue invoices with the clients.

Liaising with the distribution and logistics departments for booking of vessels as per clients’ requirements.
Follow-up of shipments, off-takes and stocks.
Reconciliation and reporting of monthly inventories to the principals in Spain.
Booking truck off-takes


- Excellent knowledge of English and Spanish,( knowledge of Dutch or French is a plus);

- Pro active and eye for detail;

- Stress ressistant and problem solving attitude;

- A first experience in administration; - Analytical skills.

What we offer

Our client offers you a temporary position in an international environment where you will be payed according to your previous experience and skills. You will receive a great salary package, with meal vouchers and public transport reimbursement.

More info? Contact us

Secretary Plus International Talents
+32 (0)2 289 63 80