Assist the Manager administration and accounting with the office management. Assist the Commercial department and provide adequate support in order to allow the business to flow smoothly. Handle the documents for Letters of Credit.
Telephone assistance for all departments.
Management of supplies.
Sending of post via mail or courier.
Handle documents regarding visas.
Follow-up of office contracts (partly).
Follow-up of commercial trips (travel weekly schedule, e-mail to insurance company, invoices…).
Sending bank statements, invoices and follow up of office accontancy in SAP.
Liaising with the clients and following up their orders, queries and specific needs.
Support the Commercial manager with the administrative tasks
Introduction and follow-up of the sales and purchase orders in SAP.
Issuing of pro forma invoices.
Creation and management of contracts in SAP.
Request and follow-up credit lines in SAP system.
Administration and follow-up of the sales forecast in SAP.
Creation and modification of clients in the Master Data.
Creating monthly pricing tables in SAP.
Follow-up of pending and overdue invoices with the clients.
Liaising with the distribution and logistics departments for booking of vessels as per clients’ requirements.
Follow-up of shipments, off-takes and stocks.
Reconciliation and reporting of monthly inventories to the principals in Spain.
Booking truck off-takes