Executive Assistant for international company in Overijse

Type vacature


Have you already gained experience(s) in a similar role as Executive Assistant and are you looking for a varied function with lots of responsibilities and possibilities? Keep on reading!

As Executive Assistant for our client based in Overijse, you will work for the CEO and CFO. You will assist in day-to-day operations and provide proactive support in organizational and administrative projects.

Your responsibilities:

  • You act as a first point of contact for correspondence and phone calls
  • You are responsible for all scheduling for the CEO and CFO
  • You handle all general administrative duties (copying, scanning, completing files,..)
  • You deal with all incoming mails, faxes and post
  • You draft correspondence from the CEO and CFO
  • You book and arrange travel, transport and accommodations
  • You collect, collate and file expenses
  • You organise meetings and ensure the manager is well prepared for the meeting
  • You organise events and conferences from a to z
  • You prepare reports, presentations and correspondence
  • You maintain the executive files and organization of files
  • You coordinate, organise and prepare the Board of Directors/Shareholders/Committee meeting including posting and distributing of meeting agenda, compiling meeting documents, distributing and publishing the room scheduling and set up
  • You edit and proofread all documents being distributed from the CEO and CFO
  • You liaise with staff, suppliers and clients

Functie eisen

You have a Bachelor or Master degree and are able to work on a high level, in a function in which you can think with the Managers and take initiatives. You have already worked as an Executive Assistant, preferably at least 4 years. You have excellent oral and written skills in French and English, any other language is a plus. You are a discrete and trustworthy person who is flexible and able to adapt easily. You are proactive and willing to take deliberate initiatives. You have a team player attitude and you would like to work in a dynamic and collegial environment.

Wat wij bieden

Our client offers you a fulltime function, 80% is discussable. Your hard work will be rewarded with an attractive salary, complemented with fringe benefits such as expense allowance, laptop, smartphone, insurances and bonusses. You will get 26 vacation days and will work with flexible hours.

Meer info? Contacteer ons

Secretary Plus Leuven
Vital Decosterstraat
+32 (0)16 23 60 42