Personal Assistant te Heverlee

Type vacature
Vast contract


As a Management Assistant you provide administrative support to the members of the management team. You will have a wide range of administrative and organizational tasks, among which:

• You are the right hand and confidant of the CEO and you also offer support to the management team
• You act as a confidential advisor, which implies that you do not only discreetly deal with confidential information, but that you are also accessible to all stakeholders within and outside the organization
• You answer phones, e-mails and daily mail
• With a healthy interest and eager to learn, you work efficiently in order to better place priorities and actions within the organization and to anticipate them if necessary
• Additional tasks such as booking hotel stays, flights, train tickets, organizing small team activities
• HR related tasks in collaboration with a social secretariat
• Management of the car, expensive, travel and insurance policy
• Coordination of very diverse projects that are entrusted to you and / or that you consider necessary
• Archiving the general documentation
• Organization of internal and external meetings
• Timesheet registration: coordinate so that everything is timely booked, check on the logic and forwarding the data for the invoicing

Functie eisen

• You have a relevant working experience of +/- 5 years in similar role and have been exposed to high level managers
• Excellent command of the English language and Dutch language (written and oral), French is a nice to have
• Very good command of MS Office and be willing to work with different internal databases 
• Pro-activeness, hands-on and self-driveness
• Well-organized, loyal, accurate, discrete, and reliable
• Flexible and multi-tasker (achieving maximum time effectiveness) 
• In addition, you have a healthy dose of communication skills
• Team player and enjoying work in a team in a high level environment
• You take initiative and can work independently
• High-energy professional 
• Result oriented and internal/external customer-oriented

Wat wij bieden

• In addition to a competitive salary, including benefits (meal vouchers, hospitalization and group insurance) our client offers you challenging career perspectives.
• A dynamic team, where initiative and entrepreneurship are valued.
• An innovative, progressive and technical environment

Meer info? Contacteer ons

Secretary Plus Leuven
Vital Decosterstraat
+32 (0)16 23 60 42