Personal Assistant with global organisation (m/v) 1179833

Type vacature
Optie vast contract


We are looking for a capable Personal Assistant to assist (one of) our Partners on a daily basis. The Assistant is meant to provide exceptional day to day support, in order to ensure that the Partner can fully focus on the business aspects of the job, while the administration is covered in a professional and thorough manner.

Your main tasks and responsibilities:
1. An important part of the role will be dedicated to specific tasks, supporting the partner’s business consulting activities:
- Create new clients in the system
- Draft contracts/client proposals using existing templates
- Input and update contact details in the system
- Support with submitting timesheets and expense notes
- Support with follow-up of projects from A to Z: 
    Insert data in internal CRM tool and adjust as needed 
    Follow-up on contracts and other official documents 
    Monitor client hours and expenses 
    Assist with preparation of invoices and follow-up of collection

2. Moreover, your job will also include the classic support tasks that we expect from a capable Assistant:
- Manage agenda & email
- Arrange travel and accommodation for business trips
- Organize various internal and external meetings
- Handle incoming calls
- Act as a back-up to other management assistants in the team
- Various related administrative and support tasks as required.

Functie eisen

- Bachelor degree in a relevant field (Office Management, Languages, etc), or equivalent by experience
- Relevant, solid experience (3 - 5 years minimum) in a similar support role (executive assistant, management assistant, personal assistant, team assistant, office manager)
- Fluency in Dutch, solid level of business English and a good understanding of French is a plus
- Excellent knowledge of the MS Office package (Word, Excel, PowerPoint, Outlook)
- Good communication skills and proactive attitude
- Hands-on and well organized, sense of responsibility, eager to learn
- Experience in a professional services firm, in a law office or in the financial services industry is a major differentiator

Wat wij bieden

You will join a renowned, prestigious global organization.
We provide extensive trainings, both on technical matters, as well on soft skills.
You will ‘learn on the job’ from more experienced professionals in our team.
We are proud of our flexible working arrangements, and we will support you to build a successful career and achieve a balanced lifestyle without sacrificing your personal priorities.

Meer info? Contacteer ons

Secretary Plus Vilvoorde
+32 (0)2 600 47 60